ICNP Student Travel Grant Program
The purpose of the IEEE ICNP Travel Grant Program (funded by NSF and
IEEE TCCC) is to encourage graduate student participation in
the conference by partially funding the travel costs of graduate
students who would otherwise be unable to attend. As such, preference
for grants will be given to students who satisfy one or more of the
following example criteria:
Applications are accepted from students at PhD degree granting
institutions in the US. Applications are expected to show evidence
- Student authors of papers submitted but not included in the program
- Student co-authors of accepted papers or posters who are not making the presentation at the conference
- students in very early stages of their PhD studies without alternate means of support
of a serious interest in networking, as demonstrated by coursework and
project experience. ICNP particularly encourages the participation
of women and under-represented minorities.
An application for a student travel award includes a letter from the student and a supporting letter from the student's adviser.
Both of the above letters should be sent via email (no snail mail will
be accepted or considered) to Kevin Almeroth at email@example.com
- The student's application should include a vita, containing basic
information such as degrees earned, current affiliations, relevant
coursework and grades, and any other information the student feels is
relevant to support their application. The letter should include
a brief summary of research interests and accomplishments and how the
student would benefit from attending ICNP (including which areas in the
ICNP program would impact the student's research). Students
should demonstrate a serious interest in the subject matters of the
conference, evidenced by recent coursework and projects. The
letter should also mention qualification for any of the above three
- The student advisor's letter, which can be as short as is
necessary to convey the relevant information, should confirm that the
student is a PhD candidate in good standing and should briefly comment
on the strengths and potential contributions of the student.
Furthermore, the letter should indicate how the student would benefit
from attending ICNP, the suitability of ICNP's technical program
to the student's research area, and why the student is in need of a
travel grant. If the applicant is a co-author on an accepted paper, the
student advisor's letter must specify whether other co-authors will be
attending the conference and presenting the work.
with "ICNP Student Travel Grant Application for <name of
applicant>" as the subject line. ASCII format is highly preferable;
PDF is acceptable.
Travel Grant Details
The amount of support provided to each student is intended to defray
(but not necessary cover all) the costs incurred by students towards
registration, travel, and lodging at the conference hotel. We do not
anticipate making any awards exceeding $750, which leaves either $400
or $475 for travel and lodging. Students are strongly encouraged to
secure additional funding from other sources if their anticipated
travel and lodging costs are significantly higher than this limit. The
travel award will be handled via reimbursements. For any expense that
is covered, a receipt is required (e.g., airfare and hotel receipts).
The reimbursement will be sent as a check via mail six to eight weeks
after receipt of reimbursement forms. Details will be communicated to
Important note: all paperwork for reimbursement must be submitted
before leaving ICNP 2006. It will be the student's responsibility
to ensure all paperwork has been submitted before leaving the
conference. If this requirement is not met, the ICNP travel grant
will be forfeit. This means every student must be prepared to
provide all original receipts and copies of relevant
documentation. Plan accordingly: if planning to use airfare
as a source of reimbursement, ask for a duplicate receipt upon check-in
at the airport; if planning to use hotel costs as a source of
reimbursement, ask for a duplicate receipt before or at check-out.
(These two sources of expenses, plus the conference registration fee,
are expected to be more than sufficient to cover the award
amount.) Non-US citizens should bring a copy of their visa,
passport, and I-94.
An application for this travel grant is an implicit acceptance of these terms.
- Submission deadline: September 29, 2006
- Notification date: October 8, 2006